Move Athena beyond spreadsheets and into live, controlled invoice operations.

Built for one organization with many sites, Athena routes each invoice to the right approver, enforces role-safe actions, and keeps an immutable action history from creation through payment.

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Live command panel

Online

INV-2026-00981 routed to Site 03 approver

Status: PENDING_APPROVAL | SLA due in 11h

Accounts marked INV-2026-00955 as PAID

Audit trail captured with user and timestamp

Query raised on INV-2026-00963 with revision notes

Returned to Super Admin for correction

15 UK operational sites1 approver mapped per site100% action-level audit coverageSLA aware lifecycle routingQuery, approve, reject and paid controlsPDF + CSV export from role-scoped views15 UK operational sites1 approver mapped per site100% action-level audit coverageSLA aware lifecycle routingQuery, approve, reject and paid controlsPDF + CSV export from role-scoped views

Workflow spine

One path. Zero ambiguity.

Invoice lifecycle is intentionally narrow: create, verify, approve, and settle. Every transition is role-validated and recorded.

A. Super Admin creates and routes

Invoice is attached to subsidiary and site, then sent to assigned approver.

B. Site Approver approves or queries

Approver can only act on their own site queue and must provide query context.

C. Accounts Payable closes payment

Approved invoices move to payment handling with reporting and export support.

Control surfaces

Deterministic site routing

Every invoice is bound to a selected site and can only be actioned by that site's assigned approver.

Security-first controls

Clerk claims are verified server-side on every API route with strict role and status transition checks.

Fast intake and validation

Upload invoice documents, complete structured fields, and enforce finance validation rules before submission.

Operational accountability

Audit entries capture who did what, when, and exactly which state changed at each lifecycle step.

Role lanes

Dedicated workspaces by responsibility

Super Admin

Create and edit invoices, manage sites and subsidiaries, override where required, and monitor the entire pipeline.

Open Workspace

Site Approver

Access assigned-site invoices only, approve or query with comments, and maintain historical decision visibility.

Open Workspace

Accounts Payable

Handle approved invoices, mark paid or reject, and generate exports for finance and reconciliation workflows.

Open Workspace

Production reliability layers

Role and claim gatekeeping

Invalid or missing role claims are blocked before protected pages and APIs are served.

API-first modular architecture

Frontend and backend are decoupled through secure route handlers, so UI can evolve without logic rewrites.

Live process intelligence

Fraud signals, SLA risk and workflow status make bottlenecks and exceptions visible before escalation.

Traceable data lifecycle

Soft delete with recycle bin retention and audit metadata protects recoverability and compliance.

UK date layout and timezone-ready operations

Run Athena as your central invoice command layer.

Standardize approval discipline, improve audit confidence, and reduce manual tracking overhead across all sites.

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